Some email services allow you to create folders and to move messages from the inbox and put them into the appropriate folder. This enables you to keep the inbox clear of clutter and only the important messages remain, or perhaps the odd one or two that don't fit into the categories assigned to folders.
Google Mail is different and it uses labels rather than folders to organise email messages. If you open an email though, you will find two buttons at the top, one of which says Label as and the other says Move to. If you click each one you will see that they are almost identical. Both list the labels you have created for your messages.
Should you label emails or move emails? What is the difference?
The difference is that when you assign a label, it is added to whatever labels are already attached. A message can have more than one label associated with it and you are not limited to just one. An email in the Inbox has the Inbox label assigned to it. If you added a News label then it would have both Inbox and News labels. Select either the Inbox or News in the left panel and you will see the email.
If you use the Move to menu, the new label is attached to the message and the Inbox label is removed. So if you move to News, the email will appear when News is selected on the left, but not when Inbox is selected. By using Move to rather than Label as you can clean up the inbox and remove the clutter.
Suppose you want to put an email back in the inbox. This is easy and if a label has been attached, select the label on the left and the Move to button becomes Move to Inbox.
If there are no labels assigned to a messages, where is it? In this case, select All Mail on the left. This option may be hidden and you might need to click the More link to show all the items in the left panel.
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